Our Lady of Perpetual Help Catholic Church

Chattanooga, TN

Diocese of Knoxville

JOB DESCRIPTION

Administrative Assistant

THIS POSITION REPORTS TO THE BUSNESS MANAGER

JOB SUMMARY

The purpose of this job position is to perform administrative duties related to the Parish to include reception and secretarial duties within the Parish Office.

Candidate must be proficient in Spanish and English.

This position reports to the Business Manager

KEY RESULT AREAS AND DUTIES

1. Oversees Parish Office Administrative activities

1. Answers the telephone, screens calls, answers questions and resolve problems within scope of authority and responsibility
2. Greets and receives visitors to the Parish and directs them to appropriate offices.
3. Assures maintenance of efficient, effective office record keeping systems
4. Create content, edits the Parish Bulletin
5. Create content, edits and maintains the Parish Electronic Bulletins
6. Maintains and records all Sacrament, Parishioner and Liturgical records
7. Assures all incoming mail (postal, email) and outgoing mail is received, distributed in an effective manner.
8. Responsible for ordering and maintenance of office inventory and supplies
9. Responsible for ordering liturgical, sacrament and maintenance supplies.
10. Maintains and works with office volunteer staff
11. Maintains leave of absence records for parish staff.

1. Responsible for editing and typing all forms of Parish Communications in both English & Spanish to include reports from the Diocese of Knoxville and other Liturgical Publications

1. Create content, edits the Parish Bulletin
2. Create content, edits and maintains the Parish Electronic Bulletins
3. Administers content and edits for all Parish Social Media pages.
4. Administers content and edits for Parish App.

1.  Coordinates all sacrament and liturgical events for the Parish

1. Communicates with parishioners to ensure all support functions are coordinated
2. Schedules and coordinates all parish supportive functions for sacraments.
3. Communicates with Parish Office and School on sacrament events.

1. Responsible for maintaining church facility reservations and office schedules

1. Responsible for scheduling and administering parish meeting facilities
2. Communicates and coordinates facility reservations to ensure event or meeting needs are met.

3. Maintains a strict level of confidentiality on all matters relating to Parish business
4. Serves as a resource of information to the staff of the OLPH Parish, OLPH School, OLPH Parishioners, other Parishes and the Deanery.

 QUALIFICATIONS AND EXPERIENCE

Must be proficient in English and Spanish

Demonstrated ability to set priorities and organize work effectively and efficiently.   Demonstrated ability to honor and maintain confidentiality.  Ability to compose and edits communications portals.  Must have excellent communication.  Must demonstrate excellent public relations skills for the Parish.  At least three years of successful secretarial/office management experience.